Privacy Policy

 

Effective Date: 29 June 2026

Simply Motor Events LTD Privacy Policy

At Simply Motor Events LTD, we are committed to protecting your privacy and handling your personal information responsibly.

This Privacy Policy explains what information we collect, why we collect it, how we use it, and your rights regarding your personal data.

Who We Are

Simply Motor Events LTD

63 Loiret Crescent

Malmesbury

Wiltshire

SN16 9GW

United Kingdom

Email: info@simplymotorevents.co.uk 

Website: www.simplymotorevents.co.uk

Information We Collect

We may collect the following information when you use our website or book one of our tours:

Personal Information
Full name
Postal address
Email address
Telephone number
Emergency contact details
Date of birth (where required)
Driver licence information
Passport details (where required for travel)
Vehicle details
Registration number
Nationality (where required)
Payment Information

Payments are processed securely through our payment provider.

We do not store your full debit or credit card details.

Website Information

When you visit our website, we may automatically collect:

IP address
Browser type
Device information
Pages visited
Time spent on pages
Cookies and similar technologies
How We Use Your Information

We use your information to:

Process bookings
Organise and manage tours
Contact you regarding your booking
Arrange hotels and tour activities
Provide customer support
Meet legal and insurance obligations
Improve our website
Send marketing emails (only where you have consented)
Legal Basis for Processing

We process your personal information under one or more of the following legal bases:

Performance of a contract
Legal obligations
Legitimate business interests
Your consent (for marketing communications)
Sharing Your Information

We may share relevant information with trusted third parties where necessary, including:

Hotels
Ferry companies
Tour venues
Event organisers
Insurance providers
Breakdown assistance providers
Payment processors
Professional advisers
Government authorities where legally required

We never sell your personal data.

International Transfers

As our tours operate across Europe, some of your information may be shared with hotels or suppliers located outside the UK.

Where this occurs, we ensure appropriate safeguards are in place to protect your personal data.

Data Retention

We only keep your personal information for as long as necessary.

Typically:

Booking records: 6 years
Financial records: 6 years
Marketing preferences: until you unsubscribe
Marketing

We may send:

Tour announcements
Special offers
Future event information

You can unsubscribe at any time by:

Clicking the unsubscribe link in our emails
Contacting us directly
Cookies

Our website uses cookies to:

Improve website performance
Remember preferences
Analyse website traffic
Enhance user experience

You can control cookies through your browser settings.

Your Rights

Under UK GDPR, you have the right to:

Access your personal information
Correct inaccurate information
Request deletion of your data
Restrict processing
Object to processing
Request data portability
Withdraw consent at any time

To exercise these rights, please contact us.

Security

We take appropriate technical and organisational measures to keep your information secure.

However, no online system can ever be guaranteed 100% secure.

Third-Party Links

Our website may contain links to third-party websites.

We are not responsible for their privacy practices.

Children's Privacy

Our tours are intended for adults.

We do not knowingly collect personal information from anyone under 18 without parental or guardian consent.

Changes to This Policy

We may update this Privacy Policy from time to time.

The latest version will always be available on this page.

Contact Us

If you have any questions regarding this Privacy Policy or your personal information, please contact:

Simply Motor Events LTD

63 Loiret Crescent

Malmesbury

Wiltshire

SN16 9GW

United Kingdom

Email: info@simplymotorevents.co.uk

Complaints

If you believe we have not handled your personal information correctly, you have the right to complain to the UK's Information Commissioner's Office (ICO).

Website: https://ico.org.uk

Telephone: 0303 123 1113

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